Executive Assistant

Hong Kong
19 Nov 2012
19 Dec 2012
Marketing

Executive Assistant

Further information

Bite Communications Hong Kong Limited


Entry level admin position with leading integrated communications consultancy

Bite Communications, a subsidiary of the Next Fifteen Communications Group, is a 250 strong global communications consultancy with its regional headquarters in Hong Kong.

Bite has built its business on developing creative, results orientated campaigns for market-leading blue chip as well as fast growing emerging start-up brands. Its impressive client list includes Marriott, Citi, FedEx, Shanghai Tang and Toys R Us.

Executive Assistant

We are now seeking a smart and ambitious graduate to serve as personal assistant to the regional president and executive vice president. The position will combine administrative and secretarial duties, with the chance to provide research, writing and presentation support. The successful candidate will have the opportunity to transition into a client-facing or development role after the first year.

Responsibilities:

1. Executive support

  • Management of the diaries and meetings of the APAC management team
  • Assist the management in preparation of business research, client proposals and contracts and presentation materials
  • prepare the monthly reports and meeting minutes
  • Manage both internal or external events and appointments in an efficient and timely manner
  • Handle ad-hoc projects as required

2. General administration

  • Management of office supplies
  • Business travel arrangements
  • Communication of office policies
  • Organization of company events
  • Recruitment and selection of CVs
  • Update staff leave records
  • Plan HR orientations
  • Worked on the HR policies, leave records, group medical and office insurance

3. Financial management

  • Preparation of budget for the internal events or renovation project
  • Handling invoices and billings
  • Management of office daily expenses

Requirements:

  • A degree holder in marketing, communications or related subject, or equivalent qualification with a proven interest in/aptitude for communications
  • Engaged with social media
  • Ambition to grow with one of the region’s most progressive agencies
  • Proficient in MS Office applications
  • Excellent command in both spoken and written English and Chinese
  • Excellent communication, interpersonal skills, will-do attitude, highly self-motivated, analytical thinking and good team player
  • Ability to multi-task under pressure in a fast paced environment

Interested parties please apply with covering letter, resume, current and expected salary, available date and your contact particulars to hkhr@bitecommunications.com

Information provided will be treated with strict confidence and used exclusively for the purpose of selection. 

Apply now

Bite Communications


Bite, a subsidiary of the Next Fifteen Communications Group, is a 200-strong communications consultancy with offices in Beijing, Hong Kong, London, Toronto, Los Angeles, New York, San Francisco, Shanghai, Singapore, Stockholm and Sydney. With a mission t