The successful candidate will be very organised, driven to succeed, and will strive to progress through the ranks within this buzzing agency environment. To succeed in this role you will possess a blend of the following skills:
Account Handling Skills
Ensure all activity folders are set up online as per template folder and kept up to date, filing all client liaison, supplier liaison, purchase orders, booking confirmations etc.
Create campaign schedules for activity within 2 days from briefing
Responsible for ensuring the activity schedules are fully staffed for each campaign and reporting any issues to your Account Manager
Ensure you are in constant communication with your Account Manager and clients regarding the status of activity and requesting meetings where appropriate
Ensure you attend weekly Work in Progress meetings with your Line Manager
Manage staff on live activity ensuring activity is running to brief
Proof reading and double-checking all documentation that goes out, whether it be to clients, staff, suppliers or internal communication.
Documentation
Show ability to create well detailed booking confirmations, reporting and briefing documents for staff and to send to staff within appropriate time scale
Ensure you are creating detailed reports templates and evaluation documents for activity where appropriate
Staffing procedures
Ensure database searches are run to provide accurate staff who fit profile
Ensure all staff details are correct on the database at time of booking
Show good ability to call and brief staff
Ensure you follow correct disciplinary letter procedures and forward any staff issues to an Account Manager
Liaise with field staff daily on your campaigns and feedback to clients
Ensure you are updating the database with staff information and feedback
Client Liaison
Show competency and a good level of confidence dealing with client queries and reporting them to your line manager.
Ensure contact reports are written and distributed within 24 hours of meeting with a client.
Supplier Negotiation
Demonstrate ability to brief suppliers, negotiate costs and place orders.
Work within budgets, ensuring any over spends are signed off by your account manager, and correct over budget procedures are followed.
Ensure all supplier costs are agreed with Line Manager and Purchase Orders raised
Finances
Show good ability to work with finance packages for budget management and staff paysheets
Ensure you keep all finance budgets up to date
Raise Purchase Orders for any costs added to a job
PC Skills
Ability to create PowerPoint presentations for Briefing documents or End of Campaign documents
Demonstrate a good knowledge of Microsoft Packages and Finance packages
Please get straight in touch if you are the person they are looking for!